Job Title:  Admin Assistant / Kitten Wrangler

Hours:   Part time variable/flexible: 6-18 hours /week.  2-3 days / week. 3-6 hours / day. Afternoons/evenings preferred.

RGX Medical, a fun and rewarding event medical team, is looking for a vibrant Administrative Assistant to facilitate organizational tasks, manage timelines and projects, and work to improve efficiency in day-to-day operations.

We are looking for an individual who is well organized, detail oriented, and can work in a fast paced and non-conventional environment. The ideal candidate thrives in occasional chaos and derives joy from creating order out of it. 

Requirements: 

• Excellent verbal and written communication; you will be communicating with volunteers and event producers. 
• Excellent time management skills. Assuring steady completion of workload in a timely manner and ability to meet deadlines is key to success in this position. 
• Resourceful and self-motivated.  
• A proactive problem solver and a skilled multi-tasker. 
• Proficiency in Google Suite, specifically Spreadsheets and Forms (or Microsoft Office).
• Must have own laptop

Nice to Have Skills: 

• Familiarity with WordPress and Mailchimp (or other bulk email service).
• Familiarity with basic medical terminology and supplies.

Tasks include but are not limited to:

• Volunteer coordination.
• Create excitement and motivate volunteers.
• Track and engage volunteer retention.
• Respond to emails and phone calls promptly.
• Provide Executive with support in organization, productivity, and task completion.
• Track timelines for various events and projects.
• Prepare applications for volunteers through website.
• Send regular newsletters to volunteers.
• Assist in creation and management of agreements and contracts.
• Collect and compile post event feedback from volunteers.
• Manage and track invoicing and incoming payments and expenses.
• Create and improve standard operating procedures.

Tasks may include:

• Perform quarterly inventory to determine supply needs.
• Possibility for onsite event work at music festivals. Past festivals have included Lightning in a Bottle, and Envision in Costa Rica, and many more.

If you are interested, please submit your resume to: Megan@RGXmedical.com 

No medical experience or certification required.  Feel free to reach out with any questions!