Hours: Part time variable/flexible: 6-18 hours /week. 2-3 days / week. 3-6 hours / day. Afternoons/evenings preferred.
RGX Medical, a fun and rewarding event medical team, is looking for a vibrant Administrative Assistant to facilitate organizational tasks, manage timelines and projects, and work to improve efficiency in day-to-day operations.
We are looking for an individual who is well organized, detail oriented, and can work in a fast paced and non-conventional environment. The ideal candidate thrives in occasional chaos and derives joy from creating order out of it.
Requirements:
Excellent verbal and written communication; you will be communicating with volunteers and event producers.
Excellent time management skills. Assuring steady completion of workload in a timely manner and ability to meet deadlines is key to success in this position.
Resourceful and self-motivated.
A proactive problem solver and a skilled multi-tasker.
Proficiency in Google Suite, specifically Spreadsheets and Forms (or Microsoft Office).
Must have own laptop
Nice to Have Skills:
Familiarity with WordPress and Mailchimp (or other bulk email service).
Familiarity with basic medical terminology and supplies.
Tasks include but are not limited to:
Volunteer coordination.
Create excitement and motivate volunteers.
Track and engage volunteer retention.
Respond to emails and phone calls promptly.
Provide Executive with support in organization, productivity, and task completion.
Track timelines for various events and projects.
Prepare applications for volunteers through website.
Send regular newsletters to volunteers.
Assist in creation and management of agreements and contracts.
Collect and compile post event feedback from volunteers.
Manage and track invoicing and incoming payments and expenses.
Create and improve standard operating procedures.
Tasks may include:
Perform quarterly inventory to determine supply needs.
Possibility for onsite event work at music festivals. Past festivals have included Lightning in a Bottle, and Envision in Costa Rica, and many more.