RGX Medical, a fun and rewarding event medical crew, is looking for an Administrative Coordinator / Personal Assistant / Kitten Wrangler to assist in project management, volunteer and staff coordination, and day-to-day operations. 

We operate in a COVID-safe work environment. Vaccination available. Note: This position is exclusively for individuals who live within 45 minutes of Burbank, CA.

We are looking for an individual who enjoys organizing things, keeping track of things, and anticipating and responding to what needs to be done. We’re specifically in need of someone who has excellent executive function and can assist with tracking moving parts in various areas of operation. This might include scheduling volunteers to work festival medical services, creating documents that help smooth out internal processes, or making sure that “buy groceries” is on the founder’s household to-do list.

We value working with folks who are actively engaged in processes of self-growth and self-exploration. We’re big on communicating needs and boundaries, reflective listening, and calm, patient responsiveness to occasionally hectic environments. We work in unconventional settings with unconventional people, and we need a team that understands the value of alternative lifestyles and can engage with them respectfully and curiously.

This is a dynamic position and the workload/pacing shifts from day to day and week to week. Assuring a steady completion of workload in a timely manner is key to success in this position. No medical experience or certification required. Knowledge of California festivals is a plus!

Onsite work in Burbank with some remote work possible. If the applicant is interested, on-site festival assistantship and logistics coordination work may be an opportunity.

Job Title:

Admin Coordinator / Personal Assistant / Kitten Wrangler

Hours:

Part-time with possibility of full-time. Flexible. 3-4 days / week. 6-8 hours / day. Afternoons/evenings preferred. Daily email monitoring and response is required and can be completed remotely.

Qualifications/Requirements:

• • • Lives within 45 min of Burbank, CA
    • Computer skills (Google suite)
    • Has own laptop
    • Clear and effective verbal and written communication skills
    • Ability to track and quickly shift between multiple projects
    • Relationship building and relationship management skills
    • Able to meet deadlines
    • Able to take initiative on projects and work independently
    • Comfortable with occasional ambiguity of task instructions
    • Punctual
    • Growth and collaboration mindset

Tasks and Responsibilities:                                       

• • • Manage calendar, meetings, and tasks for founder
    • Check and respond to emails
    • Monitor and engage with medical volunteers, including coordination and scheduling
    • Prepare various simple communications via social media and email
    • Track timelines for various events and projects
    • Assist in document management
    • Assist with tracking invoices and payments
    • Bonus: Assist with tracking day-to-day household tasks
    • Bonus: Create and improving standard operating procedures (SOPs)

Please submit your resume to: logistics@RGXmedical.com

Feel free to reach out with any questions!
With Gratitude,
The RGX Team