RGX Medical, a fun and rewarding event medical crew, is looking for an Administrative Coordinator / Personal Assistant / Kitten Wrangler to assist in project management, volunteer and staff coordination, and day-to-day operations. 

We are looking for an individual who is well organized, detail oriented, and can work in a dynamic, fast paced environment. The ideal candidate for this job is resourceful, self-driven, and a creative problem solver. Someone who would describe themselves as an “organization wizard.” Our ideal candidate is comfortable (and enthusiastic about) wearing many hats and taking initiative to tackle projects.They thrive in occasional chaos and derive joy from creating order out of it.

We work in unconventional settings with unconventional people. We need a team that understands the value of alternative lifestyles and can engage with them respectfully and curiously.

Our ideal candidate practices communicating their needs and boundaries and knows how to listen reflectively. They should be actively engaged in the process of self-growth and self-exploration. As a company, we value the ability to discuss one’s failures and practice compassion towards self and others. Knowledge of the Dunning Kruger Effect and how to practice humility is a big bonus.

This is a dynamic position and the workload / pacing shifts from day to day, week to week. Assuring a steady completion of workload in a timely manner is key to success in this position. No medical experience or certification required. Knowledge of California festivals is a plus!

Onsite work in Burbank with some remote work possible. If applicant is interested, on-site festival assistantship and logistics coordination work may be an opportunity. We operate in a COVID-safe work environment.  Vaccination available.

Job Title:

Admin Coordinator / Personal Assistant / Kitten Wrangler

Hours:

Part-time with possibility of full-time. Flexible. 3-4 days / week. 6-8 hours / day. Afternoons/evenings preferred. Daily email monitoring and response is required and can be completed remotely.

Qualifications/Requirements:

• • • Computer skills (Google Drive, Docs, and Sheets)
    • Has own laptop
    • Clear and effective verbal and written communication skills
    • Ability to quickly shift from one task to another
    • Ability to manage multiple projects at once
    • Relationship building and relationship management skills
    • Able to meet deadlines
    • Able to take initiative on projects and work independently
    • Comfortable with occasional ambiguity of task instructions
    • Punctual
    • Lives within 45 min of Burbank, CA
    • Growth and collaboration mindset
      

Tasks and Responsibilities:                                       

• • • Manage calendar, meetings, and tasks for founder
    • Check and respond to emails
    • Prepare event signups for volunteers through website
    • Send monthly newsletter to volunteers and staff
    • Track timelines for various events and projects
    • Assist in creation and management of agreements and contracts
    • Volunteer coordination and scheduling
    • Create excitement and motivate volunteers
    • Collecting and compiling post-event feedback from volunteers
    • Managing and tracking invoices, payments, and expenses
    • Perform quarterly inventories to determine supply needs
    • Creating and improving standard operating procedures (SOPs)
    • General Web/Marketing/PR skills
    • Coordinate Set Medics and COVID Testing 
    • Assist with managing household

Please submit your resume to: logistics@RGXmedical.com

Feel free to reach out with any questions!
With Gratitude,
The RGX Team